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2.3 Writing Part 2 - REPORT
In part 2 of the FCE writing exam, one of the required documents is a report, and before we look at how to answer a typical exam question, we need to clarify what exactly a report is.
A report is usually written to describe a specific situation or a problem, such as the the bus service for community X for example.
The report then identifies elements of the problem, for example the price and the quality of service , and a report needs an introduction and a conclusion.
The introduction clearly tells the reader that the document is a report, by using the words:
This report will look at...
And the conclusion is written to suggest how changes could be implemented, and is written to give advice.
The main report needs to have a title which explains what the report is about, and for our example it could be:
A report into the bus service for community X
Every individual section then needs a sub heading, starting with the first paragraph, which has the subheading INTRODUCTION.
The second paragraph could have the subheading PRICE, while the next paragraph could have the subheading QUALITY. Finally, the conclusion is given the sub heading SUGGESTIONS AND RECOMMENDATIONS.
A report is a formal document and should be written in the third person.
Let's look at a typical exam question:
The method:
Let's look at the steps we need to follow to write a report:
1 READ THE QUESTION CAREFULLY.
2 CONSTRUCT A TITLE
3 IDENTIFY THE NUMBER OF PARAGRAPHS AND THEIR CONTENT
4 DECIDE ON THE SUBHEADINGS TO BE USED
5 WRITE THE INTRODUCTION PARAGRAPH AND INCLUDE THE SUBHEADING
6 WRITE A PARAGRAPH FOR EACH SUBJECT USING GOOD PARAGRAPH STRUCTURE AND INCLUDE A SUBHEADING FOR EACH ONE.
7 WRITE THE CONCLUSION PARAGRAPH AND GIVE IT A SUBHEADING
8 INCLUDE ELEMENTS TO SHOW AN UNDERSTANDING OF GOOD GRAMMAR STRUCTURES
9 CHECK DOCUMENT FOR ERRORS
10 MAKE SURE ALL POINTS MENTIONED IN THE QUESTION HAVE BEEN COVERED
Let's apply these steps to answer our typical exam question:
1 READ THE QUESTION CAREFULLY. - OK
2 CONSTRUCT A TITLE
A report about a football skills course
3 IDENTIFY THE NUMBER OF PARAGRAPHS AND THEIR CONTENT
4 paragraphs - Introduction, language problems, transport problems, suggested improvements
4 DECIDE ON THE SUBHEADINGS TO BE USED
Introduction, Language difficulties, Transport, Suggestions and Recommendations
5 WRITE THE INTRODUCTION PARAGRAPH AND INCLUDE THE SUBHEADING
Introduction
This report will look at various aspects of a special football course, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
7 WRITE A PARAGRAPH FOR EACH SUBJECT USING GOOD PARAGRAPH STRUCTURE AND INCLUDE A SUBHEADING FOR EACH ONE.
Language Difficulties
The course was useful, but there were some language problems. Most of the instructors did not speak the same language as the students and this made the learning process more difficult.
Transport Problems
The facilities were very good but they were difficult to get to. All students had to spend a lot of time on buses and this was very tiring.
8 WRITE THE CONCLUSION PARAGRAPH AND GIVE IT A SUBHEADING
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Accommodation for the students should also be nearer the facilities so it would take less time to get there.
9 INCLUDE ELEMENTS TO SHOW AN UNDERSTANDING OF GOOD GRAMMAR STRUCTURES
Add concession, conditional, participle clauses, relative clauses, improved vocabulary, modal verbs, the passive, and inversion.
Let's put these elements together to construct a basic document which we can then improve:
BASIC DOCUMENT
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
The course was useful, but there were some language problems. Most of the instructors did not speak the same language as the students and this made the learning process more difficult.
Transport Problems
The facilities were very good but they were difficult to get to. All students had to spend a lot of time on buses and this was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Accommodation for the students should also be nearer the facilities so it would take less time to get there.
ADDING CONCESSION
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
The course was useful, but Although the course was useful, there were some language problems. Most of the instructors did not speak the same language as the students and this made the learning process more difficult.
Transport Problems
The facilities were very good but Despite the fact that the facilities were very good, they were difficult to get to. All students had to spend a lot of time on buses and this was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Accommodation for the students should also be nearer the facilities so it would take less time to get there.
ADDING LINKING
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was useful, there were some language problems. Most of the instructors, unfortunately, did not speak the same language as the students and this made the learning process more difficult.
Transport Problems
Despite the fact that the facilities were very good, they were difficult to get to. Consequently, All students had to spend a lot of time on buses and this was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Additionally, accommodation for the students should be nearer the facilities so it would take less time to get there.
ADDING RELATIVE CLAUSES
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was very good, there were some language problems. Most of the instructors, unfortunately, did not speak the same language as the students, and this which made the learning process more difficult.
Transport Problems
Despite the fact that the facilities were very good, they were difficult to get to. Consequently, All students had to spend a lot of time on buses, and this which was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Additionally, accommodation for the students should be nearer the facilities so it would take less time to get there.
ADDING A PARTICIPLE CLAUSE
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was very good, there were some language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more difficult.
Transport Problems
Despite the fact that the facilities were very good, they were difficult to get to getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. Additionally, accommodation for the students should be nearer the facilities so it would take less time to get there. getting there would take less time.
ADDING A CONDITIONAL SENTENCE
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was very good, there were some language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more difficult.
Transport Problems
Despite the fact that the facilities were very good, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was very tiring.
Suggestions and Recommendations
The course had a lot of positive features, but the language fluency of the instructors needs to be improved, or translators could be made available. if the language fluency of the instructors could be improved, or translators be made available, the students would learn more. Additionally, accommodation for the students should be nearer the facilities so getting there would take less time.
IMPROVING THE VOCABULARY
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was very good extremely benficial and informative, there were some unnecessary language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more difficult. more challenging.
Transport Problems
Despite the fact that the facilities were very good functional and modern, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was tiring exhausting.
Suggestions and Recommendations
The course had a lot of highly positive features, but if the language fluency of the instructors could be improved, or translators be made available, the students would learn more benefit enormously. Additionally, accommodation for the students should be nearer the facilities so getting there would take less time be less daunting.
ADDING INVERSION TO THE CONDITIONAL
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved.
Language Difficulties
Although the course was extremely benficial and informative, there were some unnecessary language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more challenging.
Transport Problems
Despite the fact that the facilities were functional and modern, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was exhausting.
Suggestions and Recommendations
The course had a lot of highly positive features, but if the language fluency of the instructors could were the language fluency of the instructors to be improved, or translators be made available, the students would benefit enormously. Additionally, accommodation for the students should be nearer the facilities so getting there would be less daunting.
ADDING THE PASSIVE
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. In the conclusion it will suggest ways in which the course could be improved Ways in which the course could be improved will be identified and given as the conclusion.
Language Difficulties
Although the course was extremely benficial and informative, there were some unnecessary language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more challenging.
Transport Problems
Despite the fact that the facilities were functional and modern, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was exhausting.
Suggestions and Recommendations
The course had a lot of highly positive features, but were the language fluency of the instructors to be improved, or translators be made available, the students would benefit enormously. Additionally, accommodation for the students should be nearer the facilities so getting there would be less daunting.
USING MODAL VERBS
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. Ways in which the course could be improved will be identified and given as the conclusion.
Language Difficulties
Although the course was extremely benficial and informative, there were some unnecessary language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more challenging.
Transport Problems
Despite the fact that the facilities were functional and modern, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was exhausting.
Suggestions and Recommendations
The course had a lot of highly positive features, but were the language fluency of the instructors to be improved, or translators be made available, the students would benefit enormously. Additionally, accommodation for the students should be nearer the facilities so getting there would be less daunting.
THE FINAL DOCUMENT
Introduction
This report will look at various aspects of a special football course we attended, and will identify some good and bad points. Ways in which the course could be improved will be identified and given as the conclusion.
Language Difficulties
Although the course was extremely benficial and informative, there were some unnecessary language problems. Most of the instructors, unfortunately, did not speak the same language as the students, which made the learning process more challenging.
Transport Problems
Despite the fact that the facilities were functional and modern, getting to them was very difficult. Consequently, All students had to spend a lot of time on buses, which was exhausting.
Suggestions and Recommendations
The course had a lot of highly positive features, but were the language fluency of the instructors to be improved, or translators be made available, the students would benefit enormously. Additionally, accommodation for the students should be nearer the facilities, so getting there would be less daunting.
165 words
Note: The size of the document is controlled by controlling the size of each paragraph. This document has 4 paragraphs, so a conscious effort was made to limit the size of each paragraph to about 40 words or between 3 or 4 lines of ten words each. Four paragraphs of 40 words each gives a document total of 160 words, which is within the required range of 140 to 190 words the question specified.
9 CHECK DOCUMENT FOR ERRORS MAKE SURE ALL POINTS MENTIONED IN THE QUESTION HAVE BEEN COVERED
It cannot be emphasised strongly enough that a writing document should not be handed in as finished without carefully checking for spelling and unintended grammatical mistakes.
Losing marks unnecessarily due to carelessness or being in a hurry defeats the objective of trying to improve your writing skills, so get in the habit of finding a few minutes at the end to check your work before handing it in.
10 MAKE SURE ALL POINTS MENTIONED IN THE QUESTION HAVE BEEN COVERED - done.
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